Young Laureates — Student Portal

Overview

School at a glance.

Messages Waiting

No unread student messages.

All Students

Icon guide: 🟢 Online = student is active. ⚪ Offline = student is not active. ✅ Evidence complete = today’s evidence has been entered. ⏳ Evidence pending = today’s evidence hasn’t been entered yet. 🎨 Art Journal = assigned/completed status shows in that column. 💬 Message = open student message.

Name	Online	Readiness	Tasks Today	Art Journal	Parent Update	Evidence	Message

Daily Evidence

Enter evidence for all students from one daily/weekly queue. Scheduled assignments are preloaded so teachers do not have to open each student one by one.

Evidence Queue

Date

View

Student

Teacher

Progress Report courses ask for notes only. Traditional Grade courses show Grade Category and Score. If Status is Not Completed, those hours do not count toward transcript totals.

Today / Week Rows

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Date	Student	Subject	Course	Task	Hours	Status	Grade Category	Score	Teacher Notes
Open Daily Evidence to load rows.

Messages

Read and respond to student messages.

Select Student

Student

Task Logs

Shows only schedule tasks that students have actually marked done. Evidence entries and manual course hours stay in their own report areas.

Filters

Student

Progress Status

Date

Completed Schedule Tasks

Student	Task	Platform	Start → End	Time Spent	Date	Status
No records yet.

Daily Schedule

Edit the grade band template (applies to all students in that band), or set a custom schedule for an individual student.

Edit Mode

Grade Band

Day

Grades 6–8 — Monday

Select Student

Student

Student Courses

Map each student’s schedule subjects to official course/class names. Grade weighting templates now live here because Student Courses is the source of truth for Gradebook, Evidence Reports, and Transcripts.

Select Student

Student

School Year Filter

Course Grade Weight Templates

Template Name

Template to Apply

Weighted Areas

No templates loaded yet.

When a course is saved with these weighted areas, Gradebook and Evidence Report use those exact categories. Gradebook no longer has separate templates.

Course Map

Use the approved subject labels from Curriculum Settings. Example: for one student, Math can mean Algebra Foundations; for another, Math can mean Algebra I.

Copy courses from another student

Copy From

Copy Mode

Copies the source student’s saved courses for the selected school year. Completion dates reset for the receiving student.

Schedule Subject	Course/Class Name	Grade	School Year	Type	Report Method	Req. Hours	Credit	Level	Transcript	Status	Completion Date	Grade Weights

Manual Offline Minutes / Hours

Use this for Mandarin, PE, field trips, labs, reading, tutoring, or any offline course time that should count toward reports and transcripts. These entries save into the same Task Log system as student schedule completions.

Course

Date Completed

Minutes

or Hours

Activity Type

Notes / Description

Choose a student to see manual course-hour entries.

Student Accounts

Create and manage student login accounts.

Add New Student

First Name

Last Name

Username

Password

Grade

Avatar Emoji

Default Report Format

This is only the student default. Final reporting is controlled by each saved course.

Google Sheet Link (Apps & Sign-Ins)

Assigned Advisor

Advisor Email

Assigned Teacher

Teacher Email

Bulk Advisor Update

Use this when the same advisor or teacher supports all students or a selected group. Check student boxes below, then apply to checked students, all students, or only students missing advisor/teacher info.

Advisor Name

Advisor Email

Advisor Review Date

Teacher Name

Teacher Email

All Students

Use	Name	Grade	Report	Username	Sheet	Advisor	Teacher	Readiness

Attendance

Mark daily attendance. This pulls all students from the same Student Accounts roster.

Date

—

Attendance Rate

0

Present

0

Late

0

Absent

Attendance marks save as soon as you click Present, Late, or Absent. Use Save Attendance Summary to archive the day’s class summary for reports/backups.

Student	Grade	Status	Mark Attendance	Totals
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Assessments

Enter student assessment scores for each testing period. Students see their scores read-only on their portal.

Select Student

Student

Grade Scale

Set the percent ranges, letter grades, and GPA points used by Report Cards and Transcripts. This keeps grading consistent across the system.

School Grade Scale

Use the minimum percent for each grade. Example: A = 90 means scores 90 and above receive an A until a higher row applies.

Letter Grade	Minimum %	GPA Points	Action

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Report Cards, student grade summaries, and Transcripts use this scale for letter grades and GPA points. Weighted GPA still uses course level add-ons: Regular +0.0, Honors +0.5, AP +1.0.

Gradebook

Review calculated course grades from Daily Evidence. Teachers may add course/report comments here, but scores and hours are entered only in Daily Evidence.

Calculated Gradebook + Teacher Comments

Daily Evidence is the source of truth for scores, hours, report cards, and transcripts. Use this page only to review calculated grades and save teacher comments.

Student

Term

Class / Course

Choose a mapped graded course, or use manual entry for an unmapped class.

Teacher Comments / Report Card Notes

Calculated Areas from Evidence

Scores are not entered here. Update Daily Evidence to change category averages.

0%

Weight Total

0%

Final Grade

—

Letter

0.0

Weighted GPA

Choose a saved student course to apply Regular/Honors/AP GPA weighting.

Calculated from Daily Evidence. Add or edit scores in Daily Evidence if this average looks incorrect.

Calculated from Daily Evidence. Teacher comments can be saved here.

Saved Class Grades

Choose a student to view grades.

Report Builder

Choose a student to load the correct report format.

Overall Guide Comments

Strengths

Areas for Continued Growth

Student Progress (Parent Update)

Create the Parent Update shown inside each student account. The task summary updates automatically; guides only check strengths, areas for improvement, pending projects, and optional notes.

Select Student

Student

Update Window

Parent Update Log & Notes

See when families reviewed the Parent Update, read parent notes, and keep the saved snapshot of what was shown when they clicked review.

Update Window

Filter

Review Log

Art Journal Prompts

Manage the no-grade Tuesday, Wednesday, and Thursday morning prompt rotation shown on the student dashboard.

Rotation Rule

Prompts appear only on Tuesday, Wednesday, and Thursday. Students complete the prompt in their physical art journal and check it off. Completion is saved by student and date, but it is not a grade.

Rotating Prompt List

0 prompts

Today’s Student Preview

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Reading Lists

Assign books to each student individually.

Select Student

Student

Reading Progress

Per-student reading tracker. See when each student finished reading, entered quiz scores, and completed the handwritten journal prompt.

Select Student

Student

Daily Challenge Links

The student dashboard now links to outside daily puzzle sites instead of storing repeated questions in the portal. No teacher maintenance required.

Student Dashboard Challenge Options

Set the optional daily puzzle link students see each day. These open in a new tab and are not graded, tracked, or required.

Daily Challenge stays separate from Evidence, Reports, and transcripts.

Curriculum Settings

Manage the subjects and platforms available to students when building their schedule.

Subjects

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Platforms

Choose the exact evidence format students should enter for each platform. You can also add custom student-facing directions for the starting and ending point prompts.

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Settings

System configuration.

📅 Academic Year & Term Dates

Set the school year, quarter dates, and semester dates once. Gradebook, report cards, clock-hour reports, archive packets, and transcript tools can read these saved dates instead of guessing.

School Year

Default Report Term

Term	Start Date	End Date	Use for Gradebook?	Use for Reports?

Terms are saved in Firebase under settings/academicTerms. Reports and Gradebook read this when opened or refreshed.

💾 Export & Import Data

Use this to move your data when switching browsers or devices. Export saves everything — students, schedules, goals, books, assessments — to a file. Import loads it back.

⬆️ Import Data

Admin Login

Admin access uses a password check with a one-way hash. The actual password is not stored in this HTML file or displayed in the source code.

Danger Zone

Permanently delete all student data and schedules.

📄 Support Log

All scholar support entries. Staff/admin only — not visible to students or parents.

Filter Logs

Student

Entry Type

Tier Level

Date From

Date To

Staff Member

Log Entries

Date	Student	Type	Tier	Staff	Status	Email	Actions

➕ New Support Log Entry

Create a support log for a scholar. This entry is staff/admin only and is never shown to students or parents.

Scholar Information

Student Name *

Student ID

Incident Details

Date *

Time

Staff Member *

Location

Entry Type *

Tier Level *

Description & Support

Description of What Happened *

Support / Intervention Provided

Scholar Returned to Learning?

Follow-Up Needed?

Follow-Up Date (if applicable)

Internal Notes & Communications (Staff/Admin Only)

Internal Notes — Never shown to parents or students

Parent Communication Needed?

Draft Parent Email?

Director Notification Needed?

Parent Email Address (required when drafting parent email)

✉ Parent Email Drafts

Review, edit, and approve parent email drafts. No email is sent until you click "Send to Parent." All sent copies are saved in the log.

Pending Review

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Sent Emails

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